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Administrator Vacancy 2017-11-07T12:27:31+00:00

Job title: Administrator

TWO POSITIONS AVAILABLE

Reports to: Accounts Manager

Salary: Dependant on experience

Main purpose of the role

The Administrator will provide proactive and efficient administrative and support to the Accounts department. The postholder will assist with the running of the office to improve efficiency and cost effectiveness.

Key tasks and responsibilities:

  • Process all data in line with company procedures and within the agreed timescales.
  • Input and processing of high volumes of purchase invoices accurately and promptly.
  • Planning and prioritising of workload for optimum effectiveness.
  • Maintain accurate system data.
  • Provide excellent customer service to external and internal customers.
  • Communicating effectively and confidently at all levels, over the phone, face to face and by email.
  • Deal with queries where able and forward detailed accurate messages.
  • Review, develop and maintain company systems and procedures (computerised and manual) to meet the needs of the changing business.
  • In the future, work towards administrating “aged” debts for the accounts department and produce detailed and accurate reports for the Managing Director.
  • General administration: Up to date contact details; prepare standard correspondence and documentation; filing manual and electronic, photocopying, scanning, shredding and archiving.
  • Opening, date stamping, & distributing of incoming, as well as franking of outgoing post.
  • Undertake any other duties as required, commensurate with the level of the post.

The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Knowledge and experience of:

  • Working in a busy office.
  • Prioritising own work load.
  • Using MS packages (Word, Excel, and Outlook).

Skills and abilities:

  • Excellent written and verbal communication skills.
  • Ability to problem solve and direct enquiries, where appropriate.
  • Good organisational skills.
  • Ability to work independently.
  • Ability to work as part of a small team.
  • Keen to develop over a period of time with a willingness and ability to learn.

For more information on this job vacancy or to apply, please apply now or email your CV and covering letter to Sadie Timbrell, sadie.timbrell@intoheat.co.uk.

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