Project Administrator

Join INTOHEAT Facilities Management as a Product Administrator.

INTOHEAT Ltd is a Mechanical & Electrical building services company operating nationally and based in Bristol and Exeter. We specialise in Mechanical & Electrical Design, Installation and Service & Maintenance across the building services industry..

This job description outlines the key accountabilities of, and output required from, the post holder. It is not a definitive list, and the role may well change and evolve over time.

About the Role:

  • Job Title: Project Administrator
  • Reports To: Office Manager
  • Salary: £25k
  • Location: Exeter Office, Marsh Barton, Exeter, EX2 8WA

Key Tasks & Responsibilities.

The Project Administrator will provide proactive and efficient administrative support to the Project and Estimating Team.

This is a diverse role which will require the successful candidate to cover a range of tasks and duties such as:

  • Planning and prioritising of workload for optimum effectiveness
  • Raise purchase orders on our company system & compile detailed sub-contract order paperwork
  • Log project drawing revisions received, print & issue drawings to project team
  • Upload project drawings to project system and maintain efficient document control
  • Assist with the compiling of Health and Safety Documentation
  • Provide excellent customer service to external and internal customers
  • Communicating effectively and confidently at all levels, over the phone, face to face and by email
  • Deal with queries where able and forward detailed accurate messages
  • Review, develop and maintain company systems and procedures (computerised and manual) to meet the needs of the changing business
  • General administration: Up to date contact details; prepare standard correspondence and documentation; filing manual and electronic, photocopying, scanning, shredding and archiving.
  • Undertake any other duties as required, commensurate with the level of the post

The above duties are a guide to the work you may be required to undertake but does not form part of your contract of employment and may change infrequently to reflect changing circumstances.

Person specification.

Knowledge and proven experience of:

  • Working in a busy office.
  • Prioritising own workload.
  • Using MS packages (Word, Excel, and Outlook).
  • General Administration experience essential
  • Experience of working within construction/service industry desirable but not essential

Skills and abilities

  • Excellent written and verbal communication skills.
  • Ability to problem solve and direct enquiries, where appropriate.
  • Good organisational skills.
  • Ability to work independently.
  • Ability to work as part of a team
  • Keen to develop over a period of time with a willingness and ability to learn.
  • GCSE or equivalent to Grade C / 4 and above in Maths and English

Working Hours

37.5 hours per week, 8.30am – 5pm Monday to Friday

In return we offer:

  • Employee Assistance Programme.
  • Pension Contribution.
  • Generous holiday leave plus public and bank holidays.
  • Career Development opportunities.
  • Ongoing training.
  • Annual Salary review
  • A forward-thinking business who promotes colleague development

If you are a self-motivated and a strong team player, enthusiastic about and committed to delivering the best for the customer, we want to hear from you.

To apply / express interest please email exeter@intoheat.co.uk F.A.O Ms Lucy Carter

Our Website: www.intoheat.co.uk

Apply Today!

If you want to work for a company with great ambition and drive for excellence – Be part of our growth – Join INTOHEAT FACILITIES MANAGEMENT Ltd.!
Please complete our application form below, attaching your CV in the box provided to apply for this position.